Resources/RFP Generator

Nonprofit Website RFP Generator

Scaffold a procurement-ready website RFP in minutes — project types, scope modules, budget, timeline, proposal requirements, and evaluation criteria. Download as Word or print to PDF. Free. No signup.

Want to see what a finished RFP looks like first? Read the RFP template guide.

Organization

These details appear on the RFP cover and contact section.

Optional. Any common image type — PNG, JPG, WebP, GIF, SVG, and more. Large files are resized automatically.

Drop logo here

or click to upload from your computer

Document typography

Professional Google Font pairs for Word downloads and on-screen preview. PDF uses reliable embedded serif/sans for clean print output.

Built for real procurement

Cover page metadata, scope modules, budget bands, evaluation weights, and submission rules — not a thin questionnaire.

Edit before you send

This is a scaffold. Add legal review, local purchasing rules, and facts only your team can confirm.

Natural next step

When proposals arrive — or before — CauseHouse can help with audits, redesigns, CRM wiring, and accessibility.

What this tool does

One form, eight steps, a procurement-ready document.

The generator walks you through the same sections a strong nonprofit website RFP needs — organization background, project type, scope, budget, timeline, proposal requirements, and evaluation criteria — then formats the answers into a downloadable Word or PDF document. It runs entirely in your browser: nothing you type is sent to CauseHouse or stored on a server.

01

Organization

02

Project type

03

Scope

04

Budget

05

Timeline

06

Proposals

07

Document layout

08

Preview & download

Project types

Choose the project that matches what you're actually doing.

Each project type pre-loads a relevant starting scope, which you can add to or remove from before generating the document.

  • Website redesign

    Rebuild or substantially redesign an existing public website — IA, design, templates, and launch.

  • New website build

    First serious site or greenfield build with strategy, design, CMS, and integrations.

  • Content strategy & writing

    Messaging, page inventory, rewrite/migration of content, and editorial governance.

  • Accessibility remediation

    Audit-informed fixes toward WCAG-oriented outcomes on critical journeys.

  • CMS migration / replatform

    Move from builder or legacy CMS into WordPress, Next.js, or another supported stack.

  • SEO architecture & technical SEO

    Search-oriented IA, on-page standards, redirects, Search Console/GA4 hygiene.

  • Post-launch maintenance

    Updates, monitoring, light development, and content support after launch.

Scope catalog

39 scope items across 12 categories.

Every checkbox in the generator's scope step comes from this catalog — grouped here so you can see the full range before you start.

Strategy

  • Discovery & information architecture
  • Messaging & brand narrative

Content

  • Content audit
  • Page inventory & content matrix
  • Professional copywriting
  • Content migration
  • Editorial training

Design

  • UX/UI design system
  • Light brand refresh for web

Build

  • CMS template development
  • Responsive implementation

Integrations

  • CRM integrations
  • Donation platform integrations
  • Email / marketing sync
  • Advocacy / action tools

Measurement

  • GA4 / Tag Manager setup

SEO

  • Technical SEO audit
  • Keyword & intent mapping
  • On-page SEO standards
  • SEO-safe migration / redirects

Accessibility

  • Accessibility-oriented build
  • Accessibility audit
  • Critical-path remediation
  • Accessibility retest
  • Editor accessibility training
  • Residual risk documentation

Migration

  • Migration inventory
  • Redirect mapping

Advanced

  • Multilingual / translation support
  • Membership / gated content
  • Events listings / registration paths

Ops

  • Hosting recommendation & setup
  • CMS training & documentation
  • QA, staging, and launch support

Maintenance

  • Updates & security monitoring
  • Backups & uptime monitoring
  • Light development retainer hours
  • Content support hours
  • Monthly performance notes

Budget bands

What each range typically buys.

  • Under $15,000

    Usually limited scope, template-led, or content-focused.

  • $15,000 – $35,000

    Common for focused redesigns or strong brochure sites.

  • $35,000 – $75,000

    Full redesign with integrations and content support.

  • $75,000 – $150,000

    Complex IA, accessibility depth, multi-stakeholder delivery.

  • $150,000+

    Enterprise / multi-property / heavy custom systems.

  • Budget range undisclosed

    Vendors propose ranges; evaluation still considers cost.

For a full breakdown of what drives cost inside each range, see the nonprofit website cost calculator.

Default evaluation weights

A starting point you can adjust.

The generator pre-fills these weights; every organization's priorities are a little different, so adjust them before you publish.

  • Relevant nonprofit / mission experience20%
  • Understanding of our mission & users15%
  • Approach, process, and quality controls15%
  • Proposed team quality10%
  • Accessibility competence10%
  • Timeline realism10%
  • Cost / value10%
  • References5%
  • Collaboration & cultural fit5%
Related

See a finished example, or plan the budget first.

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